Manage your Registrations
Registration is a crucial part of your tournament: it is the first contact and feeling your participants will get when engaging with you and it is super important that they feel good!
Here is a guide to handle registrations like a boss on Toornament.
Registration settings
General settings
Open the ”Settings” -> “ Registration” menu. From there, you can enable the registration, and set its general settings, such as opening and ending dates, having a redirect in place or limit the number of registrations. You can also have the system automatically accept all registrations.
Restrictions
The rest of the form lets you set restrictions for your tournament registration. First, you can force Team registrations to be done with Permanent teams only, forbidding players from manually creating a team just for your tournament (their team has to exist on the platform, with all players involved, to register).
You can also set Player restrictions, by enabling the Country / Birthdate, making it mandatory and then restricting based on the information provided by the players (you can not have a restriction set on a non-mandatory field).
Customization
Under the Customization tab, you will be able to set custom messages to be displayed at the beginning of the Registration process, and Acceptance/Refusal messages to be added to the notification emails players would receive after their registration has been accepted/refused respectively.
Payment
Tournaments part of a Circuit plan, or with a Boost, can opt for Registration Fees to be collected through Paypal. Here is the complete guide about this feature.
Notifications
This last tab lets you configure the email notifications, for both tournament organizers and players.
With the setting enabled, tournament organizers would receive an email for each new registration added to the tournament.
Players, on the other hand, would receive an email for their registration creation and each status change.
Custom Fields
Toornament handles custom fields, so that your participants can add useful information, like their In-Game Names, country, birthdate and many others.
Go to "Settings" -> "Custom Fields", and add the ones your need, at the Team and/or Player level. Learn more about the Player Custom Fields here.
There is no need to add the Birthdate & Country fields manually if you enabled gathering or restrictions during the registration setup, as these information are directly retrieved from the players’ accounts.
Validate
You may now go to your Registrations” -> “List” menu to see the applications coming in, and start accepting them! Use the filters to display a category of registrations (like all the Pending ones), and use the buttons to perform an action on them all at once:
Alternatively, you can also directly click on the action icons, or check individual registrations to modify their status.
